Back to Data & Privacy

Privacy Policy

Privacy Policy

We use Teamtailor for the recruitment of our new colleagues. We think it’s important that you know how we use your personal data. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect your personal data in accordance with this Privacy Policy.


How do you collect my personal data?

We collect personal data about you when you make an application through Teamtailor or otherwise, or add personal data to your Teamtailor profile, either personally or by using a
third-party source such as Facebook or LinkedIn.

We also collect your personal data when you use Teamtailor to connect with our staff, adding
personal data about yourself either personally or by using a third-party source such as Facebook or LinkedIn, or when you provide personal data to use while using the chat and such data is of relevance to the application procedure.

We collect data from third parties, such as Facebook, LinkedIn and through other public sources. This is referred to as “Sourcing” and be manually performed by our employees or
automatically in Teamtailor.

In some cases, existing employees can make recommendations about potential applicants. Such employees will add personal data about you. In the cases where this is made,
you are considered a User in the context of this Privacy Policy and will be informed about the processing.


Which types of personal data do you collect?

The categories of personal data that can be collected through Teamtailor and can be used to
identify you from names, e-mails, pictures and videos, information from Facebook and LinkedIn-accounts, answers to questions asked through the recruiting, titles, education and other information that you or others have provided through Teamtailor. Only data that is relevant for the recruitment process is collected and processed by us. 


Why do you collect my personal data?

The purpose of the collecting and processing of personal data is to manage our recruiting. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate recruitment.

Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify you. Thus, such data is not considered personal data.

So, I give my consent for what?

You agree that we process your personal data to handle our recruiting. You agree when we collect your personal data when you make an application through Teamtailor, adding personal data about yourself either personally or by using a third-party source as Facebook or LinkedIn, and that we may use external sourcing-tools to add additional information; and when you use Teamtailor to connect to our recruitment department, adding personal data about yourself either personally or by using a third-party source such as Facebook or LinkedIn. You also agree that we collect publicly available information about you and compiles it for use in recruitment purposes.

You agree that your personal data being collected in accordance with the above a) and b) will be processed according to this Privacy Policy.

You have the right to withdraw your consent at any time, by contacting us, using the contact details listed below. Using this right may however, mean that you cannot apply for a specific job or otherwise use Teamtailor. 

What about the storage and transfer of my personal data?

The personal data we collect through Teamtailor is stored and processed inside the EU/EEA, or such third country that is considered by the European Commission to have an adequate
level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers (as Privacy Shield) or to other supplies where the adequate safeguards are in order to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed below.


How long do you store my personal data?

If you do not object, in writing, to the processing of your personal data, the personal data will be stored and processed by us as long as we deem it necessary with regards to the purposes stated above. Note that you may be interesting for future recruitment and for this purpose we may store your personal data until they are no longer of value as potential recruitments. If you wish not to have your personal data processed for this purpose (future recruitment) please contact us using the contact details listed below.


Which rights do I have with regards to my personal data?

You have the right to request information about the personal data that is processed by us, by
notifying in writing, us using the contact details below. You also have the right to one copy of the processed personal data which belong to you without any charge. For further demanded copies, we have the right to charge a reasonable fee based on the administrative costs for such demand.

You have the right to, if necessary, rectification of inaccurate personal data concerning you, demand deletion or restriction of processing, and the right to object to processing based on legitimate interest under certain circumstances via a written request, using the contact details below.

You have the right to revoke any consent to processing that has been given by you to us. Using this right may however, mean that you cannot apply for a specific job or otherwise
use Teamtailor.

Under certain circumstances you have a right to data portability, which means a right to get
the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.

You have the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to you, if you consider that the processing of personal
data infringes the legal framework of privacy law.


What about the security of my personal data?

We prioritize the personal integrity and therefore works actively so that the personal data of
you is processed with utmost care. We take the measures that can be reasonably expected to the make sure that the personal data of you and others are processed safely and in accordance to this Privacy Policy and the GDPR-regulation.

Keep in mind transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made on the own risk of the person transferring the data. It is important that you also take responsibility to ensure that your data is protected. It is the responsibility of you that your login information is kept secret.


Can you transfer my data to a third party?

We will not sell or otherwise transfer your personal data to third parties. We may transfer your personal data to our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of Teamtailor; authorities or legal advisors in case criminal or improper behavior is suspected; and authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.

We will only transfer your personal data to third parties that we have confidence in. We  carefully choose partners to ensure that your personal data is processed in accordance to
current privacy legislations. We cooperate with the following categories of processors of personal data; Teamtailor, who supplies the tool, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies with regards to supplying Teamtailor.

We may share aggregated data to third parties. The aggregated data has in such instances
been compiled from information that has been collected through Teamtailor and can, for example, consist of statistics of internet traffic or the geological location for the use of Teamtailor. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.


Do you use cookies?

When you use Teamtailor, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on your device, such as computer, mobile phone or tablet, when using Teamtailor. We use cookies to improve your usage of the Teamtailor and to gather information about, for example, statistics about the usage of Teamtailor. This is done to secure, maintain and improve Teamtailor. The information that is collected through the cookies can in some instances be personal data and is, in such instances, regulated by our Cookie Policy.

You can at any time disable the use of cookies by changing the local settings in your devices.
Disabling of cookies can affect the experience of Teamtailor, for example disabling some functions in Teamtailor.

Can you change this Privacy Policy?

We have the right to, at any time, make changes or additions to the Privacy Policy. The latest
version of the Privacy Policy will always be available through Teamtailor. A new version is considered communicated to you when you have either received an email informing you of the new version (using the e-mail stated by you in connection to the use of Teamtailor) or when the you are otherwise informed of the new Privacy Policy.

How can I reach out to you?

For questions, further information or complaints about our handling of personal data or for contact with us in other matters, please use

If your complaint is not resolved, please feel free to contact the Dutch Data Protection Agency.

Dutch Data Protection Agency (Autoriteit Persoonsgegevens)

Postbus 93374


Telephone number: (+31) - (0)70 - 888 85 00


Already working at To-Increase?

Let’s recruit together and find your next colleague.


Career site by Teamtailor